Navigation: Basic Working Procedures > Employees > Display the Employee Screen >
Work Days
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Navigation: Basic Working Procedures > Employees > Display the Employee Screen > Work Days |
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The Work Days Tab allows you to describe the working days for each Employee. The system acts "smart" and tracks which hours for this Employee are normal working hours and which are "non-working" hours. You work with this information in the Change Billable Hours field on the Post Schedule Slots screen. See Examples of Non-Working Hours below.
On this Tab you can indicate:
| • | Work Days - Days of the week usually worked |
| • | Vacation Days |
| • | Lunch Hours |
(Note: Employee Work Start and End Times are maintained on the Employee Details Tab.)
The Schedule Board will display labeled darker colors for off-hours and lighter colors for working hours individually for every Employee. This helps prevent unintentional scheduling during off-hours. (See Post Schedule Slots Screen for an example of how the Billable Hours and Pay Types fields are affected by these values.)
Note the example below:
| • | John F - has a Lunch Hour entered here. |
| • | Sam - has 2 Lunch Hour slots entered - perhaps off-time for a special reason. |
| • | Beth - has a Vacation Day entered for December 2. |
| • | Albert - does not have the Work Day for Wednesday selected. |
Fields: (For help with data entry, see Field Select Boxes and Field Helpers.)
Work Days:
The default Work Days from the Company Preference Schedule Board Tab are the starting point. You can check or un-check the appropriate Work Days for this Employee.
Month and Date for this Employee's Vacation Days.
| • | To add a new Vacation Day - enter Month and Date (MM/DD) and click Add >> |
| • | To remove (or change) a Vacation Day - in the window on the right, click to select an existing Date and then click Remove << |
Start and End Time for Employee Lunch Hours. You can have multiple entries, since there may be other reasons for taking time off during normal working hours.
| • | To add a new entry - Set the Start and End Times, then click Add >> |
| • | To remove (or change) - in the window on the right, click to select an existing entry and then click Remove << |
Posting and Billing Non-Working Hours:
The above definitions of "non-working hours" will be tracked by the system and will affect how the Change Billable Hours field on the Post Schedule Slots screen is pre-filled for you to work with.
You are allowed to adjust the Billable Hours for how the Employee should actually be billed for the "non-working hours."
| • | For example, if the Employee has a Work Start Time of 8:00 AM, but actually starts at 7:00 AM, the Billable Hours maintenance window will show: |
| ► | Regular Hours - 1:00 |
| ► | Overtime Hours - 1:00 |
| • | For example, if the Employee has a Lunch Hour from 11:00-12:00 and the Schedule Slot covers the hours from 11:00 through 2:00 (3 Actual Hours), the Billable Hours maintenance window will show: |
| ► | Regular Hours - 2:00 |
| ► | Overtime Hours - 0:00 |
| • | For example, if the Employee has a Vacation on August 5, but works on that day, the Billable Hours maintenance window will show all 3 hours in the Overtime field. |
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