Record the Vendor Bill is the last step in the Purchase Order work flow.

To complete Purchase Orders, you need to collect and keep track of Bills received from your Vendors relating to the Purchase Orders sent out. There could be more than one Invoice from the Vendor, depending on shipments and billing policies and circumstances.

Vendor Invoices provide the final information used for Costing of Parts. (See Receive Purchase Order Items for explanation of updates resulting from the work flow steps in PO Receipts.)

Note: The actual Cost from the Vendor for historical updating is finalized for each item when you enter Cost on the PO Receipt. If there is any change in Cost here on the Vendor Bill, then the corresponding update will occur.

If there are any discrepancies in the Vendor's Prices compared to the predicted Order Costs, your Company has policies for how to handle this. For instance, it may be the policy to put aside disputed Vendor Bills and not enter them until Cost questions are resolved.

FieldOne allows you to record and review multiple Vendor Bills attached to each Part and each Purchase Order.

When the Purchase Order has reached Status of Fully Received and also has had all Vendor Invoices recorded, the Status turns to Fully Billed. You can review the Status on the PO Lookup screen.

 

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