For Invoicing and Accounts Receivable the Import from QuickBooks brings over the following items.

Customer Balances:

When you begin using QuickBooks information in FieldOne you need to have the Current Balance for each Customer brought over, for accurate Accounts Receivable going forward. There is no work for you to do, but you need to understand how to manage the boundary in A/R at startup time.

The Import automatically creates an initial Manual Invoice in FieldOne for each Customer's Current Balance in QuickBooks.

Once you have "gone live" in FieldOne, if a Customer makes a Payment towards an Invoice created earlier in QuickBooks, you enter the Payment in FieldOne and apply the amount to this special Manual Invoice. At the next Synchronize to QuickBooks, the Synchronize Customer Payments will update the Payment to the QuickBooks outstanding balance. (As you might expect, the "Import" Manual Invoices will be flagged so that they are not also exported to QuickBooks like a new Invoice.)

Customer Types:

The QB Customer Types (groupings used for Accounts Receivable) import directly to Customer Types.

Payment Terms:

The QB Payment Terms (used for Accounts Receivable) import directly to Payment Terms.

Tax Codes:

Used for charging Tax on Invoices.

For every QB Tax Code the Import will create a separate Tax Code and also a Tax Group.

For example - QuickBooks may have a Tax Code for Lancaster County, PA. The Import results would be:

Tax Code: Lancaster County, PA

Tax Group: Lancaster County, PA - containing the Tax Code, Lancaster County, PA

Now, when it comes time to charge Customers on Invoices in FieldOne, you select the Tax Group, and that will work from the start.

But, importantly, when you take time to fully set up your Company in FieldOne, you may change the Tax Group so that it now contains two Tax Codes, one for overall Pennsylvania State Tax and one for Lancaster County Local Tax, which will be summed up to charge the Customer. Undoubtedly you will appreciate the increased flexibility and precision provided by Tax Groups

Note: The Import does not attempt to import any QuickBooks Tax Groups. Please refer to the Tax Group topic for more information.

 

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